Poly PrivateConnect Powered by Pexip Virtual Meeting Room Scheduling License Add-on - Term License - 1 Instance - 3 Year

Unlock enterprise-grade scheduling for Poly-powered environments with Poly PrivateConnect, a Virtual Meeting Room Scheduling Add-on powered by Pexip. This 3-year term license is designed for organizations that rely on Poly devices and Pexip Virtual Meeting Rooms to orchestrate productive, secure, and seamless meetings across distributed teams. With a single instance access, IT teams gain predictable budgeting, streamlined deployment, and robust control over who can schedule, reserve, and manage meeting spaces. The combination of Poly’s hardware and software ecosystem with Pexip’s scheduling capabilities delivers a unified experience that simplifies calendar integrations, improves room utilization, and reduces scheduling conflicts—empowering teams to focus on collaboration rather than logistics.

• Long-term value and predictable budgeting: The 3-year term license provides stability in licensing costs, reducing renewal surprises and enabling accurate financial planning. By locking in a fixed term, organizations can allocate resources with confidence and avoid frequent renegotiations, ensuring uninterrupted access to essential scheduling features for the entire term.
• Dedicated single-instance scheduling: This license covers 1 instance, delivering dedicated scheduling capabilities for your primary Virtual Meeting Room environment. Manage calendars, room bookings, and meeting resources from a centralized point, ensuring consistency in how meetings are scheduled and executed across teams and departments.
• Seamless Poly and Pexip integration: Designed to work in harmony with Pexip Virtual Meeting Rooms, Poly PrivateConnect streamlines the scheduling workflow, enabling calendar-based reservations, automatic room assignments, and smooth handoffs between planning and execution. The integration minimizes the friction between creating a meeting and launching a productive session, so teams can start on time every time.
• Enterprise-grade security and governance: Benefit from role-based access controls, comprehensive audit trails, encryption in transit and at rest, and policy-driven controls that govern who can schedule, modify, or cancel meetings. This license supports organizational compliance requirements and helps protect sensitive meeting content and attendee data.
• Simple deployment, scalable administration, and clear visibility: Activate the add-on within your Poly ecosystem and manage it from a centralized admin console. Real-time license status, renewal reminders, and user access rights are easy to monitor, making it straightforward to scale as your organization grows or as scheduling needs evolve across departments.

Technical Details of Poly PrivateConnect

• License Type: Term License
• Instances Covered: 1
• License Duration: 3 Years
• Product Alignment: Poly PrivateConnect integrated with Pexip Virtual Meeting Rooms scheduling
• Delivery Method: Add-on license to your existing Poly and Pexip deployment
• Required Infrastructure: Compatible Poly devices and Pexip management portal; administration access for activation and configuration

How to install Poly PrivateConnect

• 1. Verify prerequisites: Ensure you have active Poly devices in your deployment and an enabled Pexip Virtual Meeting Rooms integration, along with administrative access to the licensing or management portal.
• 2. Obtain the 3-year Term License for 1 Instance: Source the license through your Poly partner or authorized reseller, confirming alignment with your geographic region and existing deployment.
• 3. Activate the license entitlement: Apply the license key or entitlement within the Poly admin console or licensing portal, following the guided prompts to enable the PrivateConnect scheduling add-on.
• 4. Configure scheduling integrations: Connect relevant calendars (such as Google Workspace or Microsoft 365), set booking policies, define access roles, and tailor default meeting templates to reflect your organization’s scheduling standards.
• 5. Validate and optimize: Create test meetings to verify correct room allocation in Pexip, verify notifications and reminders, and adjust settings as needed to ensure optimal performance and user experience across teams.

Frequently asked questions

• What is Poly PrivateConnect? Poly PrivateConnect is a Virtual Meeting Room Scheduling Add-on that enhances scheduling capabilities within Poly environments by leveraging Pexip Virtual Meeting Rooms. It centralizes calendar-based room reservations, improves utilization of meeting spaces, and provides administrators with governance and control over scheduling policies.
• How long does the license last? The license is valid for 3 years from activation, offering long-term access to scheduling features without the need for frequent renewals.
• How many instances does this license cover? The license covers 1 instance, delivering dedicated scheduling capabilities for a single Poly-Pexip deployment scoped to your organization’s primary meeting environment.
• Is ongoing support included? Support terms depend on your purchasing agreement. Typically, license terms include access to updates and standard support as defined by your vendor arrangements, with options to extend support during renewal periods.
• What happens when the license expires? When the term ends, scheduling access for the add-on may require renewal to continue uninterrupted usage. It is recommended to coordinate renewal ahead of expiration to avoid disruption to meeting scheduling and room management.